Privacy Policy

The Nicolaus Copernicus University in Toruń ("NCU") is committed to respecting the privacy of the users of the NCU University Library website "bu.umk.pl", hereinafter referred to as "Website". Therefore, the Nicolaus Copernicus University in Toruń ("NCU") implements the following Privacy Policy & encourages every user of the service to become acquainted with it:

1. By using the Website the user accepts this Privacy Policy.

2. Personal data in the Website may be collected through the following actions:

  • information submitted in the forms placed in the Website,
  • information collected automatically when using the Website, i.e:
    • information stored automatically in the server and Website logs, e.g. IP address, page request sent by the user, date and time of the request, browser type, browser language, device data, operating system type,
    • "cookies" - small text files sent by the Website to the user's device (e.g. computer, smartphone).

3. The information collected automatically is used to:

  • administer the servers and the Website,
  • ensure security and protection of data and the Website,
  • provide the user with certain services,
  • adjust the Website to the needs of users,
  • create viewing statistics of the Website subpages,
  • maintain the user´s session (after logging in), so the user does not have to reenter the Login and Password on each subpage of the service.

4. Cookies are used to:

  • ensure proper functioning of the Website pages in the user's browser,
  • make it easier for the user to use the Website and adjust it to the user's needs,
  • save individual settings and user preferences,
  • create statistics of the Website that allow recognizing users' expectations and development of the Website in order to facilitate reaching the most frequently searched information (e.g. by analyzing queries from search engines).

5. Web browsers usually allow cookies to be stored by default on the user's device.

6. Examples of cookies and their use in the Website:

  • Cookies used to identify the statistics of website popularity, number of visits and distribution of visits over time (Google Analitycs: __utma, __utmb, __utmc, __utmz),
  • Cookies used to record individual, anonymous sessions of using the Website and to generate on their basis heatmaps and conversion analyses (Mouseflow:   mf_[website-id], mf_user),
  • Cookies used to communication process (Mibweb Messenger: MIBEW_UserID, MibewSessionID, mibew_locale),
  • Cookies used to features of mobile web application (Procesy Service Worker),
  • Cookies set by the application server assigned on the first visit to the Website, deleted after a certain period of inactivity or as a result of completing a set activity on the Website, e.g. leaving the site, closing the browser, logging out (JSESSIONID, LFR_SESSION_STATE).
  • Dedicated cookie set by templates:
    • used to save preferences for selecting the type of events in the news calendar (culture, science, conference, lecture, contest),
    • used to save preferences for contrast, text-size,
    • used in voting systems.

7. The user can configure his/her own web browser to completely or partially disable the storage of "cookies" on the device. Disabling the storage of "cookies" may cause that some functions of the Portal may not work properly.

How to block cookies:

You can decide whether or not to save cookies in your browser settings:

  • in Firefox: Options > Privacy
  • in Chrome: Settings > Advanced settings > Privacy > Site settings,
  • in Internet Explorer: Tools > Internet options > Privacy (allows selecting different protection levels) > Advanced,
  • in Opera: Preferences > Advanced > Cookies,

In each browser, the cookies are set separately.

8. When using the Website, some of the data about the user can be automatically collected and processed by the tools of external entities used by the NCU. For statistical purposes, the NCU employs Google Analytics tool, which operates on the basis of its own cookies. We recommend reading the Google Privacy Policy Analytics: https://support.google.com/analytics/answer/6004245?hl=en.

For qualitative purposes, the NCU uses the Mouseflow tool, which operates on the basis of its own cookies. We recommend reading the Privacy Policy of Mouseflow: https://mouseflow.com/privacy/ The communication system Mibew Messengerisusedtoo. We recommend reading web page: https://mibew.org/miscellanea/2018/08/17/on-gdpr-and-mibew-messenger

9. The NCU is not responsible for the privacy policy of external entities, including the websites to which it provides links. The user should familiarize himself/herself with the rules binding in these entities.

10. The NCU makes every effort to protect the Website and the data processed herein from unauthorized access by third parties. To this end, the NCU applies physical security measures, security systems to secure access to servers and the service and cryptographic solutions. Personal data are made available only to those employees and entities to whom they are necessary to carry out tasks and are processed only for the purposes described in this Privacy Policy.

11. The NCU is the administrator of the data processed in connection with the use of the Website, excluding the data collected by external entities referred to in p. 8 and 9.

12. The NCU, when processing data, observes the laws on the protection of personal data, including the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

13. Users' personal data collected for the purposes described in point. 3 and 4 of this Privacy Policy are processed on the basis of Art. 6.1.f of the GDPR and shall be processed for the period necessary to achieve a given purpose.

14. Personal data are transferred to entities processing data on behalf of the data administrator in connection with providing services to the NCU.

15. The user shall have the right to:

  • access to his/her personal data,
  • rectify (correct) his/her personal data,
  • limit personal data processing,
  • transfer personal data to another data controller,
  • lodge a complaint.

16. The User shall also have the right to lodge a complaint with the President of the Office for the Protection of Personal Data if he/she considers that the processing of his/her personal data violates the provisions of the GDPR.

17. Information and contact details on personal data:

  • The administrator of your personal data is the Nicolaus Copernicus University in Toruń, ul. Gagarina 11, 87-100 Toruń, www.umk.pl,
  • contact details to the Data Protection Officer: Nicolaus Copernicus University in Toruń, ul. Gagarina 11, 87-100 Toruń, e-mail:  iod@umk.pl, tel. no. 56 611 27 42.

18. If this Privacy Policy is amended, the relevant updated information will be posted on this page.